What is Organizing? Definition, Characteristics, Process, and Importance

Organizing

After planning is done and the objectives are settled. The next step is to organize the organizational resources in a perfect way to achieve goals or objectives timely and smoothly.

Once planning is laid down, then the primary question is how to fulfill organizational goals through structuring the activities of an enterprise according to the pre-determined plans.

In an organization, activities, and resources well-organized in such a way that pre-determine plans be able to appoint fruitfully.

To be successful planning, giving resources and technology utilized in the best manner by authorizing the employees to accomplish their assigned works.

Basically, organizing implies to establish the planned objectives in a well-organized manner by optimum utilization of required inputs of an organization.

Before we get to the nitty-gritty of organizing, let us first clarify what organizing really is.

So, let’s dive in.

What is Organizing?

What is Organizing
What is Organizing?

Organizing is the process of defining and grouping activities, establishing authority relationships among them, and utilizing the inputs of the organization.

It helps to create the structure of an organization in the form of providing the blueprint of roles to hire skilled people. It also builds the inner relationship between workers and their assigned roles.

It is not only necessary for the production of an organization, but also clarifies the extent of mastery, as well as liability for outcomes and classification of activities.

This is the time to take an example to grasp how organizing comes in the reality. A company wants marketing of its one single product; therefore the marketing department of this company plays a major role to do it.

The above activity is also a segment of the organizing function.

Actually, organizing means an approach of coordinating with staffs or employees, putting together resources and technology, and mix both to fulfill the seclude goals.

Hope you get an idea of organizing. Now we are ready to move ahead to know the characteristics or features of organizing.

Characteristics of Organizing:

Characteristics of Organizing
Characteristics of Organizing

Every managerial function has some unique features, organizing is not different from them. There are some major characteristics of organizing which are given below.

1. Division of Work:

The division of work is a very important task in an organization. It makes the organization successful or not. Without organizing, there is no way to divide activities into various sectors and create jobs to prospect people.

In the division of work, the overall activity of an organization divides into several departments to get rid of confusion and conflicts. And the job of each department has divided into other sub-department to do effective and efficient work.

2. Coordination:

In an organization, people are doing various jobs, but the main motive of all workers is to accomplish the specified organizational goals timely and smoothly. The activity of every person depends on the other’s job, even the work is totally different from each other.

So, the coordination of every individual is very important for an organization’s success.

And organizing helps to build coordination between individuals, groups, and departments.

3. Plurality of People:

An organization is a place where people are combined to accomplish a general-purpose. Peoples are one of the most important assets of an organization.

Organizing helps to pluralize people to give better products and services to customers.

4. Orientation of Individuals and Groups:

Every organization has a different kind of purposes and objectives. Organizing helps to build an army of skilled peoples to achieve the desired purposes and goals.

Now we all understand the characteristics of organizing, then the next important question is, how to implement the organizing function in an organization. The answer lies down in the process of organizing.

To be great in controlling function, you have to understand the controlling process.

So, let’s cover up all the steps of the organizing process.

Organizing Process:

Organizing Process
Organizing Process

Organizing is a systematic approach or function. It involves four important series of steps to fulfill the objectives.

These steps are given below.

1. Identification and division of work,

2. Departmentalization,

3. Assignment of duties,

4. Establishing reporting relationships.

1. Identification and Division of Work:

The primary step of the organizing process is to identify and divide the whole activity of an organization according to the pre-determined plans.

The assignments are divided into manageable activities to get rid of duplication and the workload is divided among the workers.

2. Departmentalization:

After dividing the work into manageable activities, the next step is to align the similar works and create a separate group or department. The name of this grouping approach is departmentalization.

For example, the sales and marketing department is for managing, operating, and analyzing sales and marketing in an enterprise.

3. Assignment of Duties:

This step is the base of the staffing function. It is important to divide various works among separate job places according to their required skills, facility, etc. once the department has been created; the workload is going to the individuals’ head of this department.

Then, the jobs are located to the workers of the department I order to their skills and knowledge. The proper finding of employees is very important, who connect their passion with their jobs to perform well in their assigned work.

4. Establishing Reporting Relationship:

Only pass out the activities is not sufficient. Every individual should know who he has received instructions from and who he has reported to.

Build this kind of inner relationship between employees and organization, helps to coordinate among every person, group, and department.

Hope you get the knowledge of how to do organizing in an organization. Then you have to understand why organizing is so important for success in business.

Importance of Organizing:

Importance of Organizing
Importance of Organizing

The importance of organizing day by day increases because it helps to survive and grow an organization through gaining the power of facing various challenges.

There is some major importance of organizing which are given below.

1. Benefits of Specialization:

Organizing helps to allocate jobs among various employees which reduces the burden of excessive work and total focus goes on the quality of products and services. It influences high-quality products because employees are matched their passion into a profession.

When workers are performing a specific job, then they gain experience in this field. In other words, they are specialized.

2. Clarity in Working Relationships:

Working relationships clarify the communication and coordination between each individual and indicts who is to receive instructions from and report to.

Organizing helps to build a working relationship.

3. Optimum Utilization of Resources:

Organizing helps to utilize all the resources and technology including land, labor, capital, etc to complete the desired objectives. It avoids overlapping the decisions, confusion, and conflicts through the specific appointment of jobs.

Avoiding the confusion, conflicts, and repetition of activity helps to confine the less wastage of all materials and technology.

4. Adaption to Change:

The organizing approach agrees to change the structure of the organization according to its plans and fixed goals. It helps to adapt to the change in the business environment.

It also provides stability to an organization in spite of growing with suitable changes.

There are some other importance of organizing that are –

5. Effective Administration, 6. Development of Personnel, 7. Expansion and Growth.

Conclusion:

Hope this post helps you clarify your confusion regarding controlling and build a better understanding of it.

What did you think of this? Do I miss something? Come on! Let us know if you want to add something to the list.

Organizing FAQ:

What is Organizing?

Organizing is the process of defining and grouping activities, establishing authority relationships among them, and utilizing the inputs of the organization.

What are the major characteristics of organizing?

These are the 4 major characteristics of organizing which are – (1) Division of Work, (2) Coordination, (3) Plurality of People, (4) Orientation of Individuals and Groups.

What are the major 4 steps of organizing process?

There are the major 4 steps of the organizing process in management which are – (1) Identification and division of work, (2) Departmentalization, (3) Assignment of duties, (4) Establishing reporting relationships.

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